WHERE AND HOW TO HIRE AN EMPLOYEE?

 

An employer has several options to consider when he wants to hire a new employee. First of all, he may look within his own company. But if he can't find anybody suitable for the position he will have to look outside the company. If there is a personal office in the company, he can ask them to help him to find a qualified applicant. The employer can also use another valuable sources, for example, employment agencies, consulting firms, placement offices and professional societies. He can also advertise in a newspaper or in a magazine and request candidates to send in resumes.

The employer has two sets of qualifications to consider if he wants to choose from among the applicants. He must consider both professional qualifications and personal characteristics. A candidate's education, experience and skills are included in his professional qualifications. These can be listed on a resume. Personal characteristics, or personality traits must be evaluated through interviews.

Active Vocabulary

an option - выбор

an employer - наниматель, работодатель

an employee - служащий, работающий по найму

to consider - рассматривать, принимать во внимание

to be suitable for the position - соответствовать должности

personnel office - отдел кадров

an applicant - кандидат на должность

valuable source - ценный источник

employment agency - агентство по найму

consulting firm- консультационная фирма

to advertise- помещать объявления, рекламировать

resume - резюме

two sets of qualifications - два вида характеристик

experience - (рабочий опыт)

to evaluate through interviews - оценивать через интервью

Comprehension Questions

1. Which options should an employer first consider when he wants to hire a new employee?

2. What service does a personnel department provide?

3. In what way can be the new employees be found outside one's company?

4. What qualifications does the employees consider in choosing an employee?

5. What is meant by " professional qualification" for a job?

6. What personal characteristics does the administrator consider when choosing an employee?

Vocabulary Practice

Exercise 1. Choose the necessary word and put it in the sentence.

1. We are going to interview three... |

or the position. | 1 to advertise

2.If you need applicants for this po- |

sition, ... in a special section of the |

local newspaper. | 2 resume

3. Personnel office will help you to |

find a new... | 3 employee

4. All the information about the staff |

of the firm can be found in... | 4 applicant

5. She has a good... for the position: |

a college degree, good work experience. | 5 personnel office

6.1 want to find a new secretary, |

so I'll call an employment... | 6 qualification

7. If you are an applicant for the |

I position, you have to write your... | 7 agency

8. Don't ask him... questions, it will |

be impolite. | 8 personal

Exercise 2. Translate into English.

1. Его должность в компании очень важна.

2. Администратор ставит цели, принимает на работу, увольняет.

3. Она не любит работать по принуждению.

4. Я привычен к канцелярской работе.

5. Управляющий должен быть компетентным.

6. Руководитель этой группы- очень талантливый спе­циалист.

7. Нам нужно нанять нового служащего.

8. Поместите объявление в газету.

9. Этот руководитель с большим опытом.

10.Мы должны рассмотреть два вида характеристик.

11.Кандидаты на должность должны послать резюме.

12. Вы найдете всю информацию в отделе кадров.

13.Обратитесь в агентство по найму.

14.Наниматель должен обратиться в консультационную фирму.

Grammar Exercises

Exercise 1. Put the verbs in brackets into the proper present tense (Present Indefinite, Present Continuous or Present Perfect).

1. The vice president usually do set) objectives for the staff.

2. Don'1 disturb me, please, I (to work) with annual report.

3. This firm often (to advertise) in different newspapers and magazines.

4. We advertised in the special section of the newspaper but we (not to receive) the resumes yet.

5. We (to evaluate) already the candidates through the interview.

6. We (to look for) a specialist suitable for the position at the present moment.

7. He (to sent) just his resume and the letter of interest.

8. They (to fire) the manager. He was not suitable for the position,

9. You have to wait a little. He (to consult) with the executive.

Additional Exercise

If you decide to apply for a Job in the western countries, you-will probably need to form two documents: a letter of interest and a resume. This is the way how to do it. Read the letter of interest and a resume and try to write your own document of the same kind.

a) a letter of interest

Dear sir or madam!

I graduate from Tver state university in 1985. Now I am finishing my post-graduate studies to defend my candidate l thesis this winter. My major is called the theory of literature, which includes the study of the history of Russian and foreign literature.

I am interested in working in the Russian department of your university as a teacher of Russian and Russian literature for the school year 1991 -1992. In high school I gained experiences teaching Russian in foreign students. In your department I could assist in the teaching of grammar, conduct a class in Russian conversation or give lectures on Russian literature.

If you are interested please write me at the above address, I will look forward to hearing from you.

 

Sincerely,

Ivanov I.I.

b) a resume

EDUCATION Tver State University, Faculty of Modern Languages, English Department (1983). Tver State University. Post-graduate studentship (1990).

EXPERIENCE Tver State University. The Department of Foreign Literature. I deliver lectures on European Literature of the 17-18th centuries (Fall 1988 - present). Tver State University. The Department of Russian Literature. Lecturer on Russian Literature of the 19- 20 centuries at the Preparatory Department (Fall 1988 - summer 1990). Tver State University. Summer Courses of Russian Language for Foreign Students. Teacher of Russian Language (Summer 1989, 1990). Tver State University. The Department of Foreign Languages for Humanities. Teacher of English (1986-1988). Tver secondary school teacher of English, German, Literature (1983-1986).

ACTIVITIES Interconnect Cooperative Firm. Courses of intensive studies of foreign languages. Teacher of English (Fall 1989 - present). Tver Slate University Exchange Program bw. Tver and

Eastern Washington Universities. Tutor of american post-graduates in Russian conversational skills (Fall 1989 – winter 1960). Private English lessons (Fall 1989 - present).

PUBUCAT10NS I am the author of 6 articles published in different editions of collections of articles. The topic of these publications is connected with folk and romantic British balladry. This is the subject of my candidate thesis which I am going to defend this am going to defend this winter.

LANGUAGES Russian (native language), English, German.

 

LESSON 5 LINE AND STAFF POSITIONS

Text

In business, organization structure means the relationship between positions and people who hold the positions. Organization structure is very important because it provides an efficient work system as well as a system of communication.

Historically, line structure is the oldest type of organization structure. The main idea of it is direct vertical relation ships between the positions and tasks of each level, and the positions and tasks above and bellow each level. For example, a sales manager may be in a line position between a vice-president of marketing and a salesman. Thus a vice president of marketing has direct authority over a sales manager. A sales manager in his turn has direct authority over a salesman. This chain of command simplifies the problems of giving and taking orders.

When a business grows in size and becomes a more complex, there is a need for specialists. In such case administrators may organize staff departments and add staff specialists to do specific work. These people are usually busy with services, they are not tied in with the company product. The activities of the staff departments include an accounting, personnel, credit and advertising. Generally they do not give orders to other departments.

Active Vocabulary

relationship - взаимоотношение

to hold a position - занимать должность

organization structure - организационная структура

level - уровень

sales manager - управляющий по торговле маркетингу

salesman продавец, торговец

to have direct authority иметь прямую власть над

over smb. кем-либо

staff штат

о give orders отдавать приказы

о take orders принимать приказы

a line department линейный отдел (имеющий непосредственное отношение к конечному продукту)

staff department штабной отдел (не имеющий прямого отношения к производству, но его обслуживающий)

to be tied in with the company иметь отношение

product к конечному продукту

complex сложный

Comprehension Questions

1. What does the organization structure mean?

2. What does the organization structure provide?

3. What is historically the oldest type of organization structure?

4. In what position is a salesmanagerin attitude to a vice-president of marketing and a salesman?

5. What is the difference between line and staff departments?

6. Why is an advertising department or a credit department considered staff structure rather than line structure?

Vocabulary Practice

Choose the necessary word and put it in the sentence.

1. Organization structure shows...

between each position and positions |

above and below |1 relationships

2. A sales manager has direct... |

over a salesman. |2 to hold a position

3. As a rule a... usually does not give |

orders to other departments. | 3 authority I

4. When the business gets more... |

there is a need for staff departments. |4 complex

5. My friend...... of sales manager. |5 task

6. The... of staff departments is to do |

different services. |6 a line department

7. My friend works in a....... he is |7 a staff

responsible for the company product. |department

Dialogue

Peggy Forman is talking with Jaff Downing, another administrative assistant in her company.

Gaff How are you today, Peggy?

Peggy Oh, fine, thanks.

Gaff Glad to hear that. By the way, are you familiar with the organizational chart for the company?

Peggy No, I am not. What is it like actually?

Gaff Well, the chart shows how the employees are devided into groups. It gives one an overview of the chain of commend in the company.

Peggy I see. The positions can be line and staff ones.

Gaff Yes. The subject is not new to you. What else do you know about it?

Peggy As far as I know a worker in a line position receives orders from his immediate subordinate.

Gaff Exactly, that's the line chain of command.

Peggy A worker in a staff position reports directly to a line worker but he neither gives nor receives orders for line workers. Am I right?

Gaff Yes, you are. But someone may have line authority over people in his department and not be considered a line administrator.

Peggy How can it be?

Gaff That's possible when a whole department is a staff department. For example, in our company the head of the credit department or the personnel department can hardly ever be president of the company.

Peggy And what do the people in staff departments do, how is their work different?

Gaff Well, they are usually busy with services and they could do the same service for any company. So they are not in the line.

Peggy It seems to be rather complicated.

Gaff It only seems so. I think the chart should help.

Peggy Oh, sure. But, Gaff, would you explain me what span of control is?

Gaff Oh, span of control refers to the number of people whom one managers directly.

Peggy Can you give me an example?

Gaff Well. The President of our company directly managers the Vice President of Production, the Vice President of Marketing and the Comptroller. Thus, his span of control includes three people.

Peggy Yes, now I see. Thank you for your help.

Gaff Not at all. Why don't we go to the offer stall and have a snack together?

Active Vocabulary

organizational chart организационная схема

line position линейная должность

staff position штабная должность

immediate superior непосредственный начальник

immediate subordinate непосредственный подчиненный

line chain of command линейная структура подчинения

to report зд. сообщить

credit department кредитный отдел

span of control сфера непосредственного подчинения

vice-president of production вице-президент по производству

vice-president of marketing вице-президент по сбыту

comptroller главный финансист

Vocabulary Exercises

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