Expressions to introduce and explain your visuals

Take a look at this …

Let’s have a look at this …

I’d like you to look at this …..

Here we can see ….

The….. represents …... And the …. represents …..

Let’s look at …. in more detail. As you can see, ….

I’d also like to draw your attention to ….....

13.10. Match the phrases in the left column with the phrases from the right column to make complete presentation extracts. Underline the most useful expressions to introduce visuals.

Extract 1

1. Have a look at this graph. As you can see, …	A) … shows turnover in millions of dollars
2. The vertical axis …	B) … it’s a fairly typical growth curve for a young company in the early stages of its development.
3. … and the horizontal axis represents …	C) … the years 2000 to 2010.

Extract 2

1. I’d like you to look at …	A) … at product movement in the high growth sector.
2. … which shows …	B) … the current position of six of our leading products.
3. Let’s take a closer look for a moment …	C) … this chart, …

Extract 3

1. The graph we're looking at …	A) … the production level in the Netherlands, …
2. The full line shows …	B) … very clearly demonstrates the comparative productivity of our European plants.
3. … and the dotted line …	C) … represents the average productivity in Europe.

13.11. Look at the diagram representing the number of cars and drivers in the USA. Comment on the diagram using phrases from activity 13.10.

13.12. Using verbs in Active Voice instead of Passive makes the presentation more informal. Use the words given and make these presentation extracts more informal according to the model:

Model: It’s a well-known fact that the Internet is the information channel of the future. (Everybody)

Everybody knows that the Internet is the information channel of the future.

1. It’s been proved that direct mailing gets a less than 1% response rate. (They)

2. It’s being suggested that so-called smart drugs can actually increase intelligence. (They)

3. It’s generally agreed that the number of new cases of AIDS is falling. (Almost everyone)

4. It’s widely believed that Thailand and Malaysia will continue to outgrow Taiwan. (A lot / us)

5. It’s not known whether a mile-high building is technically possible. (We / not know)

6. It’s a little-known fact that more people die of tuberculosis every year than were killed in both world wars. (A lot / people / not realize)

7. It’s a popular misconception that Total Quality originated in Japan. (People often / mistake / thinking)

8. It’s debatable whether such an ambitious objective can be achieved in two years. (We can’t /be / sure / we)

9. It’s doubtful whether a cure for the common cold will ever be found. (We / not expect / anyone)

13.13. Read the text Four Basic Types of Questions. Then fill in the table with the responses below.

Four Basic Types of Questions:

● Good questions: Thank the people for asking them. They help you to get your message cross to the audience better.

● Difficult questions: These are the ones you can’t or prefer not to answer. Say you don’t know, offer to find out or ask the questioners what they think.

● Unnecessary questions: You have already given this information. Point this out, answer briefly again and move on.

● Irrelevant questions: Try not to sound rude, but move on.

Good questions	Difficult questions	Unnecessary questions	Irrelevant questions

1. Good point.

2. Well, as I mentioned earlier, …

3. Interesting. What do you think?

4. I’m afraid I don’t have that information with me.

5. To be honest, I think that raises a different issue.

6. I’m afraid I don't see the connection.

7. I think I answered that earlier.

8. Well, as I said...

9. I’m afraid I’m not in a position to comment on that.

10. I wish I knew.

11. I’m glad you asked that.

12. That’s a very good question.

13.14. What do you think the 60-20 rule means? Read Part 1 of The Do’s and Dont’s When Presenting Yourself in Public and check.

A) There are 60 minutes for the presentation and 20 minutes for its discussion.

B) There are 20 minutes for the presentation and 60 minutes for its discussion.

C) You are to arrive 60 minutes before the presentation starts. You are to be ready to greet the public 20 minutes before the presentation starts.

D) 60 is the maximum number of listeners, 20 is the minimum number.

THE DO’S AND DONT’S WHEN PRESENTING YOUSELF IN PUBLIC

Part 1

Basically, there are two kinds of presenters: those that have the techniques and those that don’t. Before you go into the meeting remember the 60-20 rule. That means go into the room 60 minutes before the meeting begins. Why is that important? Well, you need to set up all the technology. You need to check the tables and chairs. Are you controlling the position of the laptop for example? You can put your first slide upon the screen and go to the furthest seat away. Sit down there and see if you can read the small print from the back of the room. If you can’t, you will only be creating some frustration in the room. The lights may be splashing onto the screen. So, there are all sorts of details that you have to check before the people arrive.

The most important thing you have to do is getting familiar with the space you will be working in. Practice out loud: where you are going to start you presentation; how you are going to say what you have to say. A lot of people don’t do this. And that’s what makes the difference: if you practice beforehand you are going to look more comfortable when the public is sitting in the room.

The 20 part in the 60-20 rule is meeting and greeting the people as they walk in 20 minutes before the meeting starts. And you will be amazed at the amount of information that you will get from those people. For example, you may say “Did you get my email? Are you happy with the subject matter of my presentation today? ” They may say something like: “Yeah, but I hope you are going to say something about this…” So, that is giving you information that you can put into your presentation which means you are going to be more connected to the people sitting in the room.

13.15. Read Part 2 of The Do’s and Dont’s When Presenting Yourself in Public and fill in the gaps with the words from the box. Then translate the Part 2 into Russian.

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